VC VenueCerts

Pre-launch · event venue COI tracking

Stop chasing vendor COIs before event day.

VenueCerts helps venues collect vendor Certificates of Insurance, track missing or expired documents, and prepare a pre-event readiness report — without digging through email threads the week before load-in.

See the $149 event pilot View workflow

Document tracking only. VenueCerts does not provide legal advice, insurance advice, coverage verification, or compliance certification.

The pain

Vendor paperwork becomes urgent right when your event team is busiest.

Documents are scattered

COIs arrive across email threads, PDFs, shared folders, and last-minute vendor replies.

Status is unclear

Teams need to know which vendors are missing, expired, expiring soon, or ready for review.

Load-in deadlines are real

Vendors need paperwork handled before event day — not after someone checks an inbox.

Workflow

One event. One vendor tracker. One readiness report.

  1. 01

    Add event vendors

    Import the vendor list for an event: caterer, DJ, florist, AV, decor, photographer, security, installers.

  2. 02

    Request and collect COIs

    Send vendors one upload/request link instead of chasing separate email threads.

  3. 03

    Track status

    Mark each document as missing, received, expired, expiring soon, or needs review.

  4. 04

    Export the report

    Get a pre-event missing-doc report so your team knows what still needs follow-up.

Human-in-the-loop boundary

VenueCerts organizes the evidence. Your team makes the decision.

VenueCerts is designed to reduce document chasing and make status visible. It does not approve insurance, certify compliance, or replace your broker, counsel, or insurance reviewer.

Pilot offer

$149 event pilot

For one upcoming event with up to 15 vendors.

Research-stage contact

Running events and still chasing vendor COIs?

We are looking for a small number of venues to review a sample tracker and test the event pilot. Please do not send confidential or sensitive documents before we agree on handling terms.

founder@venuecerts.com

Placeholder email until domain/mailbox are purchased and configured.